1. Participants must be aged 18 or over on the day immediately preceding the first planned day’s cycling.

2. Entries are not confirmed until the team’s entry fee has been paid in full.

3. Every team must appoint a team leader, through whom all correspondence with Extra Mile Challenges will be conducted. All information provided to the team leader shall be taken to have been given to every member of the team.

4. Every participant will be required prior to the event to complete an online form signifying their acceptance of these conditions. No-one may take part in the Challenge unless Extra Mile Challenges has received their completed form. .

5. Extra Mile Challenges may use, store or process information concerning any team or individual in accordance with its privacy policy.

6. Extra Mile Challenges reserves the right at any time:-

• 6.1 to change any of the route, accommodation, channel crossing and other arrangements for the Challenge; and/or
• 6.2 (if necessary through any cause beyond its control) to cancel the Challenge No such change or cancellation shall entitle any team or participant to a refund of the entry fee or any part of it or to any other compensation. Any savings resulting from cancellation or other material change in the arrangements for the Challenge will be used by Extra Mile Challenges to defray its expenses and to donate any surplus to charity in accordance with these conditions.

7. Once a team’s reservation and deposit have been received by Extra Mile Challenges, the deposit is non-refundable. No refund of the deposit or entry fee, or any part of them, will be provided in any circumstances except at the sole discretion of Extra Mile Challenges.

8. Extra Mile Challenges shall not be liable for any loss damage injury or death however caused, arising from or in connection with the participation of any person in the Challenge except for death or personal injury caused by negligence on the part of Extra Mile Challenges.

9. The Challenge is organised and operated by Extra Mile Challenges (a company limited by guarantee, registration number 4787529, registered charity number 1100243). Participants are notified at the request and on behalf of the event sponsors that no contract exists between any participant and the event sponsors or any of them. No event sponsor shall be liable to any person for any loss damage injury or death however caused arising from or in connection with the participation of any person in the Challenge except to the extent (if any) that liability cannot by law be excluded.

10. Every participant must effect, for the duration of the Challenge, insurance with a reputable insurer sufficient in the participant’s own judgment to compensate them, and any person to whom they may be liable, in the event of injury, death, damage to or loss of property, cancellation of the Challenge and any other risks they consider appropriate. Extra Mile Challenges shall have no liability in any such circumstances except to the extent (if any) that liability cannot by law be excluded.

11. Every team must, in addition to the entry fee, pay to Extra Mile Challenges as soon as practicable and in any event within two months after the last day of the Challenge all sums raised by the team by way of sponsorship, which must be a minimum of £1,200.00 per team. Each team member is jointly and severally responsible for this minimum sponsorship commitment.

12. Each team may select up to two registered charities to which two-thirds of the sponsorship money raised by the team is to be donated, in such proportions as the team leader shall notify in writing to Extra Mile Challenges. If no apportionment is specified then such money shall be allocated equally between the team’s nominated charities or, if none, between the charities selected by Extra Mile Challenges. The other one-third of the team’s sponsorship money will be donated to the charities nominated by Extra Mile Challenges as published in the information issued in connection with the Challenge.

13. The team leader must provide to Extra Mile Challenges on request the correct legal title, charity registration number, address and a contact name for each charity selected by their team.

14. Extra Mile Challenges aims to distribute to charity the whole of the sponsorship funds raised by the teams participating in the Challenge, but reserves the right to draw upon such funds to meet the cost of administration and of the Challenge if necessary, apportioned between teams in such manner as Extra Mile Challenges shall determine in its discretion. The balance of each team’s sponsorship funds after any such deduction shall be donated to charity in accordance with Condition 12 above.

15. Every participant undertakes to comply with these conditions and any other reasonable regulations rules or directions notified to them on behalf of Extra Mile Challenges in connection with the organisation and running of the Challenge and the collection and distribution of sponsorship money.

To view these files you will need the free Adobe Acrobat viewer which you can download from the Adobe website.